Ideas Portal
In EARNIE when an employee was P45'd their employee card containing their personal data was no longer available. However, in Staffology when an employee leaves their personal data is still on the system under the 'Employees > Leavers' section. For GDPR purposes holding onto personal data indefinitely is a risk and a cause for concern. Simply deleting the employee is not the answer as all historical data is removed e.g. reports.
HI,
Earnie kepps leavers on the database for up to 6 years (depending on the licence.
To see the employee list with leavers. In Earnie go to Employees >Select Employee. Select Configure and go to the Employee Selection tab. Select Select All Employees Records.
HMRC require employee information kept for 4 years plus the current year, but can ask for up to 6 years (plus the current year). The Pensions Regulator require records kept for 6 years plus the current year.
Staffology fully complies with GDPR. You can find further information here: https://help.staffology.co.uk/payroll/additional/security-privacy/landing-security-privicy.htm?tocpath=Additional%20information%7CSecurity%20and%20privacy%7C_____0
Thanks
David Bloxham
Content Designer - IRIS