Ideas Portal
Suggestion:
We would like to request an enhancement to the way holiday pay is handled within Staffology. Currently, when a holiday entry is added to the employee diary, the corresponding holiday pay line (e.g. AVG Holiday Pay Hourly) must be manually added to the employee's payslip. This creates additional administrative steps and increases the risk of omission errors.
Proposed Enhancement:
We would like the system to automatically calculate and populate the appropriate holiday pay on the employee's payslip when a holiday entry is present in the diary, based on the following logic:
• If a holiday pay scheme is assigned to the employee — automatically calculate and apply the relevant average holiday pay (e.g. AVG Holiday Pay) based on the scheme configuration.
• If no holiday pay scheme is assigned — automatically apply standard holiday pay when a diary entry is detected.
Company-Level Settings:
To provide flexibility across different payroll structures, we would also like to see a company-level setting introduced to define how holiday pay is calculated and applied. This setting would allow employers to specify whether holiday pay should be calculated on an hourly or daily basis, ensuring the correct method is applied automatically for all employees within that company or just salaried/hourly paid. This would accommodate businesses that operate a mix of hourly and salaried workers, removing the need for manual intervention at the individual payslip level.
Benefit:
This enhancement would significantly reduce manual intervention, improve payroll accuracy, and ensure employees are paid correctly for holiday without relying on the payroll operator to remember to add the holiday pay line separately. The addition of company-level controls would provide the flexibility needed to support varying pay structures, while bringing the overall holiday pay process in line with user expectations — where a diary entry should naturally trigger the correct pay treatment.
